Mark & Tally (“Mark & Tally,” “we,” “us,” or “our”) respects the privacy of our clients, prospective clients, website visitors, and individuals whose information may be provided to us in connection with our services.
This Privacy Policy explains how Mark & Tally collects, uses, stores, shares, and protects information when you visit our website, communicate with us, request information, become a client, or use our federal subcontracting reporting services.
By using our website or providing information to Mark & Tally, you acknowledge the practices described in this Privacy Policy.
1. Information We Collect
The information we collect depends on how you interact with Mark & Tally.
We may collect information that you provide directly to us, information provided to us in connection with a client engagement, and limited information collected automatically when you use our website.
This may include:
- your name;
- business name and job title;
- business address;
- email address;
- telephone number;
- billing and transaction information;
- communications with Mark & Tally;
- information submitted through website forms;
- consultation and scheduling information;
- contract and engagement information;
- federal contracting and subcontracting information;
- subcontracting plans;
- payment and subcontract data;
- supplier or subcontractor information;
- reporting records and workbooks;
- SAM.gov-related information;
- information necessary to prepare or support subcontracting reports; and
- technical information associated with use of our website.
We seek to collect only information reasonably necessary for our business operations, website, communications, and contracted services.
2. Client and Reporting Data
Because Mark & Tally provides federal subcontracting reporting support, clients may provide business records that contain information relating to the Client, its contracts, subcontractors, suppliers, employees, representatives, or other individuals and organizations.
We use Client-provided information primarily to perform the services requested under the applicable Service Agreement.
Depending on the engagement, this may include organizing payment data, reviewing reporting records, identifying missing or inconsistent information, preparing reporting workbooks, preparing reports, supporting submissions, maintaining engagement records, and communicating with the Client regarding reporting matters.
Mark & Tally does not claim ownership of Client data.
3. Information About Other People
Clients may provide information concerning employees, subcontractors, suppliers, business contacts, or other individuals as part of an engagement.
The Client is responsible for ensuring that it has the right and authority to provide such information to Mark & Tally for the purposes contemplated by the engagement.
We process that information only as reasonably necessary to provide our services, fulfill contractual obligations, operate our business, comply with applicable law, or protect legitimate business and security interests.
4. Information We Collect Automatically
When you visit our website, certain information may be collected automatically through cookies, server logs, analytics technologies, or similar tools.
This information may include:
- IP address;
- browser type;
- device type;
- operating system;
- referring website;
- pages viewed;
- approximate geographic information derived from an IP address;
- date and time of access; and
- interactions with website features.
We may use this information to operate the website, understand how visitors use it, diagnose technical problems, maintain security, and improve the user experience.
5. Cookies and Similar Technologies
Our website may use cookies and similar technologies necessary for website functionality, security, analytics, preferences, or other legitimate business purposes.
Some cookies may be placed by third-party service providers whose technology supports our website.
Where required by applicable law, we will provide appropriate choices concerning nonessential cookies or similar tracking technologies.
You may also be able to control certain cookies through your browser settings. Disabling cookies may affect the operation of some website features.
6. How We Use Information
Mark & Tally may use information we collect to:
- provide requested services;
- respond to inquiries;
- schedule consultations;
- prepare proposals and Service Agreements;
- administer client engagements;
- process and maintain payment records;
- prepare subcontracting reporting materials;
- communicate about reporting periods and deadlines;
- identify questions or inconsistencies requiring Client attention;
- support authorized report submissions;
- provide Client deliverables;
- maintain business and engagement records;
- operate and improve our website;
- protect our systems and information;
- prevent fraud or misuse;
- enforce our agreements;
- comply with legal obligations; and
- establish, exercise, or defend legal rights.
We do not use Client reporting data for purposes materially unrelated to the services for which it was provided without authorization or another lawful basis.
7. Payment Information
Mark & Tally may use third-party payment processors or financial institutions to process payments.
When payment is processed through a third-party provider, certain financial information may be collected directly by that provider and handled according to its own privacy and security practices.
Mark & Tally does not intentionally collect or retain complete payment-card numbers or card security codes when those details are processed directly by an authorized payment provider.
We may retain transaction information such as invoice numbers, payment status, amounts, dates, and related accounting records.
8. How We Share Information
Mark & Tally does not disclose information indiscriminately.
We may share information when reasonably necessary with service providers that support our operations, including providers of:
- website hosting;
- business email;
- cloud storage;
- scheduling;
- electronic signatures;
- payment processing;
- bookkeeping or accounting;
- cybersecurity;
- document management;
- analytics; and
- other business technology.
We seek to provide service providers only the information reasonably necessary for the services they perform.
Service providers may have their own contractual and legal obligations concerning the information they process.
9. Sale of Personal Information
Mark & Tally does not sell Client reporting data.
We do not operate our federal subcontracting reporting services as a business for selling Client information, subcontractor information, payment data, or reporting records to data brokers or unrelated third parties.
If our data practices materially change, we will update this Privacy Policy and provide any notices or choices required by applicable law.
10. Government Systems
When an engagement includes authorized filing or submission support, information provided by the Client may be entered into SAM.gov or another government reporting system as necessary to perform the requested service.
Information submitted to a government system is subject to that system’s terms, privacy practices, records requirements, and applicable law.
Mark & Tally does not control how federal agencies or government-operated systems retain, process, disclose, or otherwise handle information after it has been submitted to them.
11. SAM.gov Credentials and Access
Clients should not send passwords or sensitive login credentials through ordinary email unless Mark & Tally has expressly provided an approved method for doing so.
Where system access is required, Mark & Tally will seek to use an authorized method appropriate to the engagement.
Clients remain responsible for managing their accounts, authorized users, credentials, and permissions.
Mark & Tally will not intentionally use Client system access for purposes unrelated to the authorized engagement.
12. Sensitive and Restricted Information
Our ordinary services are not designed to require highly sensitive personal information unless it is genuinely necessary to perform the contracted work.
Clients should avoid sending information that is unnecessary to the engagement, including Social Security numbers, personal financial credentials, medical information, biometric information, or other highly sensitive personal information.
Clients must notify Mark & Tally before transmitting information subject to special contractual, regulatory, security, export-control, classified-information, or controlled-unclassified-information requirements.
Unless expressly agreed in writing, Mark & Tally is not agreeing to receive or maintain classified information or information requiring specialized security controls beyond those ordinarily maintained for our services.
13. Data Minimization
We aim to collect and maintain information reasonably related to the purposes for which it is needed.
Clients should provide only the information reasonably necessary for Mark & Tally to perform the applicable engagement.
Data minimization is part of our intended privacy practice.
14. Data Security
Mark & Tally takes reasonable measures designed to protect information under our control against unauthorized access, use, alteration, loss, or disclosure.
Depending on the information and systems involved, these measures may include administrative, technical, and physical safeguards appropriate to our operations and the nature of the information.
However, no internet transmission, cloud platform, email system, or electronic storage method can be guaranteed to be completely secure.
15. Security Incidents
If Mark & Tally becomes aware of a security incident affecting information within our control, we will investigate and respond as reasonably appropriate under the circumstances.
Where applicable law requires notification to affected individuals, clients, regulators, or other parties, we will provide required notification consistent with applicable legal requirements.
Clients should promptly contact us if they believe information provided to Mark & Tally has been accessed, disclosed, transmitted, or used without authorization.
16. Data Retention
We retain information for as long as reasonably necessary for the purposes for which it was collected, including providing services, maintaining business records, satisfying contractual requirements, resolving disputes, protecting legal rights, and complying with applicable laws.
Retention periods may differ depending on the type of information and the nature of the engagement.
Completion of an engagement does not necessarily result in immediate deletion of all associated information.
Clients remain responsible for maintaining their own official copies of reports, workbooks, supporting records, and other materials required for their business or government-contracting obligations.
17. Deletion and Disposal
When information is no longer reasonably required and no legal, contractual, security, or legitimate business reason requires continued retention, Mark & Tally may delete, destroy, anonymize, or otherwise dispose of the information using methods appropriate to its nature.
Deletion from active systems may not result in immediate deletion from backups, archives, security logs, or systems subject to established retention cycles.
We may also retain limited information where necessary to document transactions, enforce agreements, comply with legal obligations, prevent fraud, or establish or defend legal claims.
18. Confidentiality
Privacy and confidentiality overlap, but they are not identical.
Client information that qualifies as confidential information under a Service Agreement or nondisclosure agreement will also be handled according to the applicable contractual confidentiality provisions.
This Privacy Policy does not reduce or replace confidentiality protections expressly established in a signed agreement between Mark & Tally and a Client.
If a contractual confidentiality requirement provides greater protection than this Privacy Policy for particular Client information, the applicable contractual requirement will govern that information.
19. Email and Business Communications
If you contact Mark & Tally, request a consultation, become a Client, or otherwise establish a business relationship with us, we may communicate with you about your inquiry, engagement, account, deadlines, services, or other relevant business matters.
We may retain those communications as part of our business records.
Transactional or service-related communications are different from optional marketing communications and may continue when reasonably necessary to administer an active engagement or business relationship.
20. Marketing Communications
Where permitted by law, Mark & Tally may send information about our services, resources, company updates, or other relevant business offerings.
You may unsubscribe from optional marketing emails using the unsubscribe method provided in the communication or by contacting us.
Unsubscribing from marketing communications does not prevent us from sending necessary transactional, contractual, billing, security, or service-related communications.
21. Analytics
We may use analytics providers or similar technology to understand website traffic, visitor interactions, device information, and website performance.
Analytics information may help us understand which pages are useful, identify technical issues, and improve our website.
Depending on the technology used, analytics providers may process identifiers or other technical information according to their own privacy practices.
We will provide legally required disclosures or choices where applicable.
22. Third-Party Links
Our website may contain links to SAM.gov, government agencies, scheduling providers, payment services, professional resources, or other third-party websites.
A link does not mean that Mark & Tally controls or endorses the third party’s privacy practices.
Once you leave our website, information you provide or that is collected through another website is governed by that organization’s policies and practices.
We encourage users to review applicable third-party privacy notices before providing personal information.
23. Business Transfers
If Mark & Tally is involved in a merger, acquisition, financing, reorganization, sale of assets, or other business transaction, information associated with the business may be disclosed or transferred as part of that transaction.
Any recipient of transferred information will remain subject to applicable legal and contractual obligations concerning that information.
Where required by law, we will provide appropriate notice concerning a material change in ownership or use of personal information.
24. Legal Requirements and Protection of Rights
We may preserve, use, or disclose information when reasonably necessary to comply with applicable law, regulation, legal process, court order, subpoena, governmental request, or other lawful requirement.
We may also use or disclose information where reasonably necessary to investigate fraud or security incidents, enforce our agreements, protect our legal rights, or establish, exercise, or defend legal claims.
25. Privacy Rights
Depending on where you reside and which privacy laws apply to Mark & Tally and the particular processing activity, you may have rights concerning certain personal information.
Those rights may include the ability to request access to, correction of, or deletion of certain personal information or to exercise other rights established by applicable law.
Not every privacy law or statutory right applies to every business, person, or type of information.
We will honor privacy rights applicable to us as required by law.
26. Submitting a Privacy Request
Privacy-related questions or requests may be submitted to:
contact@markandtally.com
Please include enough information for us to understand the request and, where necessary, reasonably verify your identity or authority.
We may request additional information when reasonably necessary to prevent unauthorized disclosure, deletion, or modification of information.
Submitting a request does not guarantee that information must be provided, corrected, or deleted where an applicable exception or other legal basis permits or requires us to retain or process it.
27. Authorized Requests
Where permitted by applicable law, an authorized representative may submit a privacy request on another person’s behalf.
Mark & Tally may require reasonable evidence of the representative’s authority and may independently verify the identity of the person whose information is involved.
These safeguards are intended to prevent unauthorized individuals from obtaining, changing, or deleting information belonging to someone else.
28. Children’s Privacy
Mark & Tally provides business-to-business services and does not intentionally direct its website or services to children.
We do not knowingly seek to collect personal information directly from children through our ordinary business operations.
If we learn that information from a child was collected in circumstances requiring parental consent or deletion under applicable law, we will take appropriate steps consistent with applicable requirements.
29. Do Not Track and Browser Controls
Some browsers and devices provide privacy settings, tracking preferences, or other signals concerning online activity.
Our website’s response to those signals may depend on the technology and service providers used to operate the website.
Where applicable law requires recognition of a particular legally valid opt-out mechanism, Mark & Tally will endeavor to comply with the applicable requirement.
30. International Visitors
Mark & Tally is based in Florida, United States, and our services are primarily directed toward businesses operating in connection with United States federal contracting.
If you access our website from outside the United States, information may be processed or stored in the United States or other locations used by our service providers.
Different jurisdictions may provide different privacy protections.
31. Changes to This Privacy Policy
We may update this Privacy Policy as our services, technology, vendors, business practices, or legal obligations change.
When we update the Policy, we will revise the effective date shown at the top of this page.
If a change materially affects how we handle information, we will provide additional notice where required by applicable law.
We encourage visitors and Clients to review this page periodically.
32. Relationship to Our Terms and Service Agreements
This Privacy Policy should be read together with our Terms of Service and, where applicable, the Client’s signed Service Agreement or nondisclosure agreement.
Our Terms govern use of our services and allocate contractual responsibilities between Mark & Tally and its Clients.
This Privacy Policy explains our general information practices.
A signed agreement may establish additional requirements concerning specific Client information.
33. Contact Us
Questions, concerns, or requests concerning this Privacy Policy or Mark & Tally’s information practices may be directed to:
Mark & Tally
contact@markandtally.com